Everything here is designed to reclaim your time and focus on your true passion: running your business!
Day to Day Operations
- Organize your electronic files and folders into an orderly, understandable system
- Manage your daily calendar
- Onboard new clients and employees
- Create step by step procedures for your business protocols to improve operational efficiency and profitability
- Update client records
- Update employee records
- Shop insurance before renewals
- Have COI’S issued to customers
- Create a W-9 when needed and distribute it to customers
- Pay your bills on a timely basis via credit card or ACH
- Upkeep vendor records
- Compile information for audits and complete G/L and W/C audits
- Run financial reports as needed
- Generate and send accounts receivables invoices
- Contact clients to follow up on unpaid balances
- Enter vendor invoices and verify accuracy of invoices
- Resolve vendor invoice discrepancies and pay vendor invoices
Marketing and Communication
- Auto-responder creation
- Customer surveys
- Add video and audio files to your websites
- Proofread and publish your newsletter
- Format and upload blog posts
- Manage your social media pages and updates
- including Facebook, LinkedIn, X and Instagram
- Set up E mail accounts
- Monitor E mails
- Create and organize E mail folders and delete spam
Two Extra Hands VA has been an asset to my organization. Cecilia is organized and efficient and has drastically cut down the time that I spend on administrative tasks leaving me more time to run my business!
M. Aarons